It looks so natural! You drag the files into a Dropbox folder, and you’ve got yourself into a file-sharing system, which makes your company consistent with contemporary anticipations. Then again, perhaps not.
Dropbox has developed into one of the world’s leading file-sharing and cloud storage space solutions of choice, along with fundamental minimalism that’s very difficult to deny.
But for the business, that minimalism goes with a catch. In some instances, staying with a simple storage solution may provide great value, as well as, it never hurts when your employees by now understand how to utilize you’re your current software. In other instances, you’ll need to think about options designed to satisfy your requirements more explicitly.
WHEN DROPBOX IS A GOOD OPTION
Small Business Sized (Micro-Sized)
If your company is a small business without more than a few people (or none), then it may be a good option for you. But keep reading for more.
You Do Not Save Sensitive Information
This sensitive information includes, but is not limited to, accounts, customer details, vendor, staff, or proprietary data. If you store information covered under regulation like PII, HIPPA, SOX, etc. then it is not for you. Keep reading to find out why.
Nobody Ever Inadvertently Deletes Something
Dropbox is a synchronization service, which means that the removal of a file or folder deletes it from every computer. Even Though you can retrieve the information from the Dropbox website inside 30 days, depending on the time, you may have noticed it is missing, and it may be too late.
If you are considering these characteristics seem more like an imaginary business, you are not way off. Somehow, Dropbox’s attractiveness throughout the consumer realm has crept into the business settings, despite the risks.
Potential Downsides of Dropbox
Synchronizes but No Backup
Crucial among the cons remains the intended design of Dropbox for syncing, NOT for backing up data. What this synchronization means at the same time your information is spreading through all the linked devices, it’s the mirror image of the source only – if you remove or modify your original file, the Dropbox version instantly is synchronized with it. In some instances, it may spread malicious code amongst your devices that are connected and place everything at risk.
Your business will likewise miss on vital security controls, such as the user-level access-control and password-protected connections. Files shared are waiting around and accessible to anybody with a connected device or an unsecured web site link. It is very similar to a free-for-all.
Absence of Collaborative Editing
You’ll additionally lose collaborative editing, losing efficiency as well as data resilience as many employees type over one another at the same time, along with no record of who even opened the file, never mind figuring out who altered it.
Conclusion of Dropbox
Unless Dropbox makes good sense for your organization, there is no reason for the change. But if it is not the right option for you, there are many corporate-grade synchronization solutions. The intent of corporate-grade solutions are for businesses with security, encryption, and collaboration controls incorporated.
Instead of the most intuitive solution that might pose a danger to your company and digital security, consider the implementation of a highly scalable solution that satisfies all your requirements.
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